1. You collect all your documents – you know the ones cluttering your desk.
2. You mail them to Pixily in their pre-paid envelopes – or scan and then fax or email your docs to Pixily (the second option is better IMO) can you imagine loosing all your docs in the mail?! All paper documents are mailed back to you though, and soon Pixily is introducing a  secure recycle service and you’d be able to choose that option as well.
3. Pixily organizes your docs in an easy to search way, then downloads them to your personal Pixily hub.
4. You can go online and look through your docs, organize them, send them to folks or do whatever else you need to do with them.

PS You can upload Acrobat PDF and Microsoft Office 2003 word, excel and PowerPoint documents to Pixily.

Here’s a little diagram – you can see this bigger here.

Pricing and other fine print info:

• You can try a free trial.
• Pricing varies depending on the amount of docs you need saved.
• If you need more space you don’t have to totally upgrade, you can purchase extra doc space, much like you snag more faxes with an online fax service.

Specials:

“Pixily is working with the National Association of Professional Organizers (NAPO) to sponsor National Get Organized Month in January. As a special New Year’s resolution offer, Pixily is offering its customers the opportunity to send an extra 50 sheets of information to be digitized and filed during the month of January.”

There are quite a few of these online organization companies popping up it seems. I think digital paper keeping is pretty smart. You lose the clutter in your office, and always know where stuff is. That said, each of these services has it’s own pros, design, and pricing, so I’d make use of the free trials before deciding which service is right for you.

You can go take a look at Pixily for yourself and try it for free You can also take a look at another digital paper service like Anywhere Vault.

You can also take steps yourself to start cutting paper clutter:

• 12 Ways to Cut Paper Clutter
• Creating A Current Box for Your High-Use Desk Zone
• How to Create a Paperless Life by Tim Ferris
• Organize Your Warranty Information – What You Should Keep

[image via Pixily]

Post from: Blisstree

Create a paperless office with Pixily

1. Pay all your bills online: And why not move all your banking activity to online while you’re at it.

2. Ban stickies: I know, some are super cute. But good lord those stickies add up. Once you get some, you get stickie mad and use them everywhere.

3. Ban scratch pads: Also come in many adorable varietites, plus they’re small and mobile. They also create massive paper piles. But one tiny spiral notebook and write notes only in that. Recycle it when you use it up, and grab a new one.

4. Get a pda: I LOVE my pda. It keeps me organized, and I can jot down notes on it, which I later transfer to my computer. No paper notepads necessary if you have one of these babies. Don’t let the cost detour you. Add up the cost of years of notebooks, paper, and stickies, and you’ll feel a lot better. This is only a one-time cost.

5. Quit with the simultaneous projects: If you’re office is in paper shambles, it pays to look at how you do thing. Trying to stay on top of eight tasks at once seems sort of productive, but it’s easier to keep paper under control, and stay organized if you start one task, finish, and start another. 

6. Are you in serious paper trouble: Not willing to give up paper just yet? Try the Paper Tiger software system. It’s only goal is to tame paper insanity. 

7. Be bold – go totally paperless: Paperless technology is daunting to some, but imagine if you make it! There’s a Paperless Office Experiment, at Productivity501 going on. Although, it’s been happening for quite some time, it’s the best paperless office challenge I’ve ever seen, and will absolutely get you up to speed.

8. Use it – lose it: Use paper sure but recycle the second you’re done. To encourage this sort of behavior keep a shredder right by your desk. Don’t want a shredder? Keep a recycling bin instead. Paper is handy while you are officially using it. If you finish with something scan it if you can’t decide on keep or toss, then chuck it.

9. Cut coupons: Literally. This isn’t an idea to save you cash. You know how many homes I see with piles of uncut coupons? More than I should. If you aren’t gonna cut them, toss them. They expire soon anyhow.

10. Get a receipt system: Either one, scan them for saving, or two, create an envelope system. Grab one large manila envelope, and a bunch of letter size envelopes. Label the letter sized envelopes (gifts, kitchen, appliances, however), and store all receipts in one place. Three create your own system – the two above are just simple ones I use.

11. Scan pay stubs: They always put pay stubs on that super thick paper, and piles add up so quick. Scanning is the easiest way I’ve found to control pay stub clutter.

12. Put your taxes on disc: I keep my taxes scanned in pdf form and then I also make a back-up disc. Before I did this I had an obnoxious drawer of tax related paper clutter.

Add your own tip!  

[image via stock.xchng]

Post from: Blisstree

12 Ways to Cut Paper Clutter